• PSC 5, $75,139 to $86,313 per annum full-time equivalent + up to 17% Superannuation
• Full-time, Ongoing
• Parkville and Heidelberg Locations

About Us

Join one of Australia’s leading research institutes, where innovation meets integrity. We’re committed to advancing science that changes lives, We foster a positive, inclusive workplace and value the contribution of professional staff who support research excellence.

About The Role

We are seeking a Grants Administrative Officer to join our Grants Office team. This role provides high‑quality administrative support across the research grants lifecycle, with a focus on grants database administration, pre‑award communications, and post‑award compliance and reporting.
Working under general supervision, you will support researchers and internal stakeholders by maintaining accurate grant records, coordinating administrative processes, and contributing to the smooth operation of the Grants Office.

What You'll Do

• Maintain and update grants management systems and databases across the grants lifecycle
• Provide administrative support during pre‑award and post‑award grant activities
• Assist with post‑award processes including variations, extensions and reporting
• Support preparation and submission of grant reports
• Liaise with researchers, finance teams and research offices
• Maintain grant documentation, filing systems and grant‑related web content
• Provide general administrative support to the Grants Office and internal programs

About You

You are an organised, reliable administrator with strong communication skills and a customer‑focused approach. You enjoy working as part of a team and supporting research success through accurate, timely administrative coordination.Flexibility may be required during peak grant periods, including occasional work outside standard hours.

You will bring:
Essential

• Strong administrative and organisational skills
• Ability to manage multiple priorities and meet competing deadlines
• High‑level written and verbal communication skills
• A professional, service‑oriented approach when working with stakeholders

Desirable

• Experience in a research or grants administration environment
• Familiarity with online grants systems (e.g. Sapphire, RGMS, RMS)
• Database or systems administration experience

How to Apply

If you feel this role is right for you, please apply with a Cover Letter outlining your interest and experience and your Resume. Please note that you are not required to respond to the criteria in the Position Description.

Applications close Wednesday 15 April 2026.

Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. The preferred applicant for this job will be asked to consent to a police check.

Why Join Us?
•    Be part of a purpose-driven team making a tangible impact.
•    Work in a collaborative environment that values innovation and inclusivity.
•    Flexible working arrangements available.

Working at the Florey:

With a 50-year history, the Florey is the largest brain research centre in the Southern Hemisphere, with teams of researchers dedicated to building knowledge on a range of neurological and psychiatric conditions. Learn more about our Research Impact.

Our reputation for innovative research and our position as the leading brain research institute in the Southern Hemisphere attracts the best and brightest. Connected by our shared mission to improve lives through brain and mental health research, The Florey provides a dynamic and inspiring workplace where you can develop your career. We have a deep commitment to diversity and creating an inclusive workplace culture where our people can excel and thrive and support our exceptional people to make a positive impact on the local and global research community.

Learn more about working at the Florey here.

For enquiries, please contact our People and Culture Team on employment@florey.edu.au.